Complete 2023 Sales Kit

d. The Bureau will clean any remaining debris and all related charges for manpower, equipment, and hauling of materials will be billed directly to the Promoter. e. Decorations may not be taped, nailed, tacked, or otherwise fastened to ceilings, walls, painted surfaces, columns, or decorative fabric.

IV. BOOKING PROCEDURES:

A. EVENT DATES

1. An Event booking will not be considered confirmed unless and until: a. The Bureau has executed an Event Contract. NOTE: If the event required printing and pre-selling tickets, a signed contract must be completed at least thirty (30) days before the event and before any tickets or promotional materials are printed. b. The Promoter has submitted an insurance certificate as evidence of insurance coverage to the Bureau for approval at least thirty (30) days prior to the event. See Section IV C for Insurance Requirements. c. A floor plan in conformity with the requirements set forth in Section IV D has been submitted by the Promoter and approved by the Bureau and the Akron Fire Department. 2. The Bureau will not confirm any dates unless these conditions have been met. The Promoter is prohibited from advertising or publishing event dates until 1 (a} above has been met, or publishing floor plans until 2(b) and (c) above have been met. All expenses incurred in the release of an event booking are the sole responsibility of the Promoter. 3. All dates not meeting the above conditions 1 (a) will be considered "tentative". One (1) weeks’ notice will be given to a tentative Event Date holder, giving him first option to confirm the date(s) in question by complying with the conditions in paragraph (1) above. B. RENTAL FEES WILL BE PAYABLE ON THE FOLLOWING SCHEDULE: 1. All space rental or minimum guaranteed rental (less deposits received) shall be payable by company check, bank check or wire transfer at least five (5) business days prior to the first move-in date 2. An invoice for all known ancillary charges will be determined at the "pre-show" meeting. Payment for this invoice will be due along with the final space payment, on or before five (5) business days prior to the first move-in day. 3. In addition, 100% of box office receipts will be withheld to cover any additional expenses incurred by the Promoter unless otherwise specified in writing. 4. A final accounting will be made within ten (10) working days following the close of the event. 5. Payment in full is due fifteen (15) days from date of final billing or an interest charge of 1 ½% per month will be added. C. INSURANCE REQUIREMENTS 1. At least 30 days prior to the Event, the Promoter and all subcontractors will, at their own cost, procure and maintain the following insurance coverages (with companies licensed to do business in the State of Ohio and reasonably acceptable to the Bureau), and shall cause a certificate of insurance to be issued to the Bureau naming the Akron/Summit Convention & Visitors Bureau Inc. as an "Additional Insured". a. Workers' Compensation and Employers' Liability Insurance as prescribed by applicable law.

b. Comprehensive or Commercial General Liability (Bodily Injury and Property Damage) Insurance including Broad Form Property Damage Liability Insurance. The limit of liability for such insurance shall not be less than $1 million combined single limit with a $2 million aggregate. c. Automobile Bodily Injury and Property Damage Liability Insurance. Such insurance shall extend to owned, non-owned, and hired automobiles used in the performance of the Contract by the Promoter or subcontractor. The limit of liability shall not be less than $1 million combined single limit