persiansociety25jsk

Cleveland Persian Society

Cat Show

January 18-19, 2025

January 12, 2024

Ms. Linda Murphy Cleveland Persian Society 8339 Raleigh Place Painesville, OH 44077 Dear Ms. Murphy:

Thank you for your consideration of the John S. Knight Center. We extend to you and the Cleveland Persian Society a most cordial invitation to utilize the John S. Knight Center for your Cat Show. You will be more than satisfied with the quality of our Convention Center. Please note that we currently do not have a hold on the space proposed. Enclosed is a detailed proforma and proposal for this event. Should you have any questions or need additional information, please contact me directly at (330) 374-8932 or toll free at (800) 245-4254. We look forward to the opportunity of working with you and to help in making all of your events at the John S. Knight Center a great success! Sincerely,

Kelly Byers

Kelly Byers Sales Manager KB:ms Enclosure

PROFORMA CAT SHOW JANUARY 18-19, 2025

Cleveland Persian Society Ms. Linda Murphy 8339 Raleigh Place Painesville, OH 44077

January 12, 2024

Organization:

Date Prepared: Sales Manager

Kelly Byers

Contact: Address:

City, State, Zip: Telephone:

440.223.5316

lindakomar@rocketmail.com

E-Mail:

SPACE RENTAL:

Space Rental

$4,390.00 - $878.00

Less 20% Courtesy Discount

ANCILLARY ITEMS:

Equipment/Audiovisual Facility Ambassador Operations Facilitator

$2,558.80 $459.00 $297.00 $945.00

Nurse

Fire Marshall

To Be Determined To Be Determined

Contracted/Technical Labor

Less Convention Rebate/Discount (if applicable)

(- $411.00)

TOTAL $7,771.80 See attached proposal for details describing each line item category. The above cost estimates are based on details we have to date. Please note that actual costs are subject to change and will be based on final event requirements. Ancillary charges will be based on prevailing rates at the time of your event. The John S. Knight Center is offering a 20% Courtesy Discount off the space rental. This offer is only valid for events between January 1 st through May 31 st and September 1 st through December 31 st and contracted by December 31, 2024.

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PROPOSAL DATES & TIMES No dates are currently being held. We would be happy to place a hold on these dates at the time you request a contract, based on continued availability. MOVE-IN: Friday, January 17, 2025 9:00 AM – 5:00 PM EVENT: Saturday, January 18, 2025 8:00 AM – 4:00 PM Sunday, January 19, 2025 9:00 AM – 5:00 PM MOVE-OUT: Sunday, January 19, 2025 4:00 PM – 7:00 PM MOVE-IN/MOVE-OUT: Up to 4 hours of move-in is included per rented day. Move-in/out times are between 8:00 AM – 8:00 PM. SPACE REQUIREMENTS Please note that specific room assignment is based on estimated number of guests conveyed. Change in estimated number of guests or other room requirements such as Audio-visual equipment, staging, etc. may affect room assignments as listed below. Please see the attached floor plan of the John S. Knight Center for all room dimensions and maximum capacities.

EXPECTED # OF GUESTS

SQUARE FT.

MAXIMUM CAPACITY

EVENT

ROOM

ROOM SETUP

See attached diagram

Event

Exhibit Hall 2

14,400

N/A

Flow

SPACE RENTALS Below are the space rentals on which all deposits required would be based:

Exhibit Hall 2

$2,195.00 x 2 days =

$4,390.00 $ 878.00 $3,512.00

Less 20% Courtesy Discount

Total

See Convention Rebate section below. The John S. Knight Center is offering a 20% Courtesy Discount off the space rental. This offer is only valid for events between January 1 st through May 31 st and September 1 st through December 31 st and contracted by December 31, 2024. TOTAL SPACE RENTAL $3,512.00

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INCLUDED IN SPACE RENTAL The items listed below are included in the space rentals shown above:

UPPER LEVEL:

Seating per exhibit hall (1) Raised 8' x 12' x 16” platform (1) Standing lectern (1) Hand-held wired microphone

(1) electrical service (120 volts up to 1000 watts) per room 1/2 move-in/move-out day per rented day (1/2 day = 4 hours) Trash Haul (8 yards) included per rented day

ADDITIONAL EQUIPMENT Below is a list of additional equipment that will be required for your event, based on details we have to date. Please note that the actual amount will be based on your final requirements. Please refer to the Rate Sheet in the Center folder for the current rates of all ancillary equipment. TOTAL ADDITIONAL EQUIPMENT Please see attached Estimate SUPPORT SERVICES The estimates below are based on the times shown under DATES & TIMES section above. All services are required, and have a minimum of a 3 hour call: Security: Required during move-in, event and move-out hours: Move-in: (1) Operations Facilitator 8 hrs @ $27.00/hr $216.00 Event, (1) Facility Ambassador 17 hrs @ $27.00/hr $459.00 Move-out: (1) Operations Facilitator 3 hrs @ 27.00/hr $ 81.00 First Aid: Required during move-in, event and move-out hours: Move-in, Event, Move-out: (1) Nurse 27 hrs @ $35.00/hr $945.00 * A Fire Marshall is not required by the John S. Knight Center; however, this is subject to change at the discretion of the City of Akron Fire Department. Charges for the Fire Marshall will be charged to the client at the prevailing rates. Custodial: • One cleaning of restrooms and public areas per day is included in space rental. • Post event clean up @ $21.00 per hour/per person if applicable. • If staffed restrooms are requested, the rate will be $21.00 per hour/per person with a minimum of four 4 hours. • Trash Haul @ prevailing rates. TOTAL SUPPORT SERVICES $1,701.00

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CONTRACTED/TECHNICAL LABOR The only two recognized labor organizations in the John S. Knight Center are the I.A.T.S.E. Local #48 and I.A.T.S.E. Local #148B. Should labor be required for set-up, the rate of $57.00 per hour/per person will be applicable, with a 4 hour minimum call. * Please note: The John S. Knight Center will permit the moving in and out of equipment provided it may be hand carried or transported on a two-wheel dolly. Should equipment require transporting by any other means, contracted labor will be required for move-in, set up and move-out of such equipment.

Decorator Labor:

Preferred decorator will arrange labor with Union Steward. Labor charges will be direct billed to selected decorator.

Should technical labor be required the rate is $62.00 per hour/per technician, with a 1 hour minimum call. * Please note: With rental of audio-visual equipment there may be a need for technical labor for setup, program technical assistance, or tear down. Once a complete listing of audio-visual needs has been provided, specific technical labor charges may be quoted. PARKING Over 600 parking spaces are available in the Broadway Street parking deck connected to the Center via a pedestrian walkway. Additionally, located on the corner of High Street and East Market Street is the new High Street parking deck with 600 parking spaces available. Both parking decks surround the center with more than 1,200 spaces. Special parking arrangements can be made directly with Rick Facenbaker of ABM at (330) 375-2595. Within walking distance of the Center are numerous other parking decks and surface lots for you to choose from. Please refer to the locator map included in your packet. FOOD & BEVERAGE The John S. Knight Center will provide catering with in-house services and staff. The finest catering is available to you. From concessions to black-tie affairs, our professional staff is eager to exceed your expectations and to help in making each event a great success. For specific menus and price quotes, please contact Ronald Dorsey, Director of Food Service, at (330) 374-8905 or toll free at (800) 245-4254. CONVENTION REBATE The John S. Knight Center offers convention rebates. A $3.00 credit will be applied to space rental for each trackable overnight guest room within Summit County on adjacent nights to event dates. Group is responsible to confirm with hotel that a tracking system is established for their group with the number of rooms utilized to be verified by the Center. Not applicable to package pricing. Based on your projected room block of 137 sleeping rooms, your Convention Rebate would be as follows: $3.00 x 137 sleeping rooms = $411.00 TOTAL CONVENTION REBATE $411.00

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JOHN S. KNIGHT CENTER REQUIREMENTS & DEPOSIT TIME LINE

SPACE RENTAL TIME LINE 14 Days after contract is issued

$878.00

Signed event contract due with first space deposit (25% of space rental) For tax exempt groups, please provide certificate of exemption with signed contract. 30 Days prior to event Second space deposit due (50% of space rental) 5 Business days prior to first move-in date Third space deposit due (25% of space rental) Ancillary charges due for event REQUIREMENT TIME LINE 45 Days prior to event Certificate of Insurance

$1,756.00

$878.00

Promoter to provide a certificate of insurance naming the Akron/Summit Convention and Visitors Bureau dba John S. Knight Center as additional insured. Insurance must be carried with an acceptable insurance company licensed to do business in Ohio. The limit of liability must not be less than $1 million combined single limit with a $2 million aggregate.

4/6 Weeks prior to event Preshow Meeting

Meeting with promoter, John S. Knight Center staff and Caterer for planning and coverage of all event details .

CATERING TIME LINE 14 Days after catering event order is issued Signed catering contract due with deposit (25% of catering costs) 30 Days prior to event Second catering deposit due (50% of catering costs) 5 Business days prior to event Third catering deposit due (25% of catering costs) 72 Hours prior to event Final count/guarantee of attendees to Catering department

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John S. Knight Center Akron, OH 44308 330-374-8900 Voice 330-374-8971 Fax

ANCILLARY ESTIMATE

Date

#

1/9/24

3726

Name / Address Cleveland Persian Society Exhibit Hall #2

Rep

EVENT DATE

CUST ID#

EVENT

OPS ROUTING

SUBMISSION

KB

1/18-19/2025

kap

Description

Qty Rate

Total

Exhibit Hall #2 8' Table (60 requested by client - 80 worth shown on diagram for cat cages)

10.00

600.00 300.00 900.00 200.00 100.00 300.00 912.00 285.00

60 60

Table Cover, Vinyl

5.00

Subtotal

8' Table, Judges, 4 rings, 5 tables/ring

10.00

20 20

Table Cover, Vinyl

5.00

Subtotal

Contracted Labor/hr 2 @ 4 in/out Contracted Labor/hr Move-in support

57.00 57.00

16

5

Subtotal

1,197.00

Subtotal

$2,397.00

Sales Tax (6.75%)

$161.80

$2,558.80

Total

John S. Knight Center Akron, OH 44308 330-374-8900 Voice 330-374-8971 Fax

ANCILLARY ESTIMATE

Date

#

1/9/24

3726

Name / Address Cleveland Persian Society Exhibit Hall #2

Rep

EVENT DATE

CUST ID#

EVENT

OPS ROUTING

SUBMISSION

KB

1/18-19/2025

kap

Description

Qty Rate

Total

Exhibit Hall #2 8' Table (60 requested by client - 80 worth shown on diagram for cat cages)

10.00

600.00 300.00 900.00 200.00 100.00 300.00 912.00 285.00

60 60

Table Cover, Vinyl

5.00

Subtotal

8' Table, Judges, 4 rings, 5 tables/ring

10.00

20 20

Table Cover, Vinyl

5.00

Subtotal

Contracted Labor/hr 2 @ 4 in/out Contracted Labor/hr Move-in support

57.00 57.00

16

5

Subtotal

1,197.00

Subtotal

$2,397.00

Sales Tax (6.75%)

$161.80

$2,558.80

Total