Complete 2023 Sales Kit

3. Extended hours for move-in and move-out may be permitted at the Bureau's discretion, if arranged in advance. Promoter shall pay for all additional labor and utilities necessitated by such extended hours at prevailing rates. 4. A representative of the Promoter must be on premises during all move-in and move-out (dismantling) hours in addition to actual event hours. 5. Following are guidelines for the Promoter and Exhibitors' move-in, move-out, and Exhibitor booth set-up: a. Exhibitors will not be allowed to use any power-operated equipment for loading/unloading or in the set-up or the dismantling of exhibits. b. The Bureau must install all in-booth electric wiring. Final electric connections, except for normal 110v outlets, will be made by the Bureau. c. An Exhibitor may use his own employees for booth set-up, but they must be regular employees of the Exhibitor with a minimum of sixty (60) days prior employment, otherwise booth set-up must be performed by the Bureau or approved contractor's employees. Proof of prior employment must be provided upon request of the Bureau management (e.g., past pay stub). If Promoter and/or its Exhibitors utilize the services/materials of display houses, all labor must be performed by the Bureau personnel. d. Exhibitors may hand carry or use two-wheel dollies to move their materials in and out of the Center. Convertible dollies must be left in the two-wheeled position. All other dollies are prohibited for use by the Promoter and Exhibitors. 6. Drayage costs for shipments received shall be the responsibility of the Promoter and/or Exhibitor at prevailing rates. 7. Except for booth set-up provided by the Exhibitor's own employees, all labor and equipment for move-in, move-out of displays, etc., will be provided by the Bureau or approved contractor at prevailing rates, the cost of which shall be the responsibility of the Promoter and/or Exhibitors. 8. Premium time shall be charged for any labor scheduled from 12:00 Midnight to 8:00 AM and all official holidays. F. SECURITY 1. Securing the exhibit halls, meeting rooms, and other areas specifically licensed by the Promoter will be the responsibility of the Promoter. The Promoter is also required to provide security in loading dock areas, registration area, and any other common area being used for the Event from the time of initial (move-in) occupancy until completion of move-out. All security personnel will be provided by Bureau at the prevailing rates. 2. All security arrangements must be established by a security plan, which is subject to approval by the Bureau management and becomes part of the Event Contract. The Bureau may require special security arrangements as the Bureau may deem appropriate in the circumstances. 3. Employee entrances are to be used by all authorized service contractors, and event related working personnel must be properly identified. 4. Areas within the Center identified "Authorized Personnel Only" or "Office Personnel Only" are restricted to permanent Bureau personnel. G. FIRE WATCH/FIRST AID: Fire Watch and First Aid facilities will be the responsibility of the Promoter with the approval of the Bureau. Each public event or trade show is required to have a First Aid station in operation and Fire Watch during the entire run of the Event, including move in, move-out, and during event hours.